Privacy Policy

Effective Date: June,2,2025

Welcome to IncState (“we,” “our,” “us”). At IncState, your privacy is of utmost importance to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or engage with us in any other way. Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.

1. Information We Collect

We collect several types of information in order to provide our company formation and related services effectively:

1.1 Personal Information

Personal data you provide directly to us, including but not limited to:

Full name
Email address
Phone number
Postal address
Date of birth (where required)
Identification documents (e.g., passport, driver’s license) for verification purposes
Payment information (e.g., credit card details, billing information)
Company information (e.g., business name, type, structure)

1.2 Automatically Collected Information

When you visit our website or use our services, we may collect certain information automatically, including:

IP address
Browser type and version
Operating system
Referring URLs
Pages visited and duration
Device identifiers
Cookies and similar tracking technologies

1.3 Information from Third Parties

We may receive information about you from third-party sources such as payment processors, credit bureaus, government agencies, or publicly available databases as required by law or to verify your identity.

2. How We Use Your Information

We use your information to:

Provide, operate, and maintain our services
Process your company formation and related service requests
Verify your identity as required by law (e.g., Anti-Money Laundering (AML) and Know Your Customer (KYC) regulations)
Communicate with you, including responding to inquiries, sending confirmations, updates, and marketing communications (with your consent)
Improve and personalize our services and website
Detect and prevent fraud or unauthorized transactions
Comply with legal obligations and respond to lawful requests by public authorities
Manage billing and payments

3. Legal Basis for Processing Personal Data

Where applicable, we process your personal data based on one or more of the following legal bases:

Your consent
Performance of a contract with you
Compliance with a legal obligation
Protection of your vital interests or those of another person
Legitimate interests pursued by us (such as service improvement, fraud prevention, and marketing)

4. Sharing Your Information

We do not sell or rent your personal data to third parties. We may share your information with:

Service providers and partners who assist in operating our business (e.g., payment processors, identity verification services, IT providers)
Government and regulatory authorities as required by law (e.g., for AML/KYC compliance)
Legal and law enforcement authorities in response to lawful requests or to protect rights and property
In the event of a merger, acquisition, or sale of company assets, personal data may be transferred as part of the business transaction

All third parties we work with are obligated to maintain the confidentiality and security of your personal data.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These include encryption, access controls, and regular security assessments.

However, no internet transmission or electronic storage method is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements.

After the retention period, your data will be securely deleted or anonymized.

7. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Right to access the information we hold about you
Right to correct or update your information
Right to request deletion or restriction of processing
Right to object to processing based on legitimate interests or direct marketing
Right to data portability
Right to withdraw consent at any time (where processing is based on consent)
Right to lodge a complaint with a supervisory authority

To exercise your rights, please contact us at the details provided below.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience, analyze usage, and provide personalized content and advertising. You can control cookies through your browser settings or opt-out mechanisms.

For detailed information, please see our Cookie Policy [link].

9. International Transfers

As a company operating in the U.S. and possibly serving clients worldwide, your information may be transferred to, stored, and processed in the United States or other countries.

We ensure appropriate safeguards to protect your personal data during such transfers, including standard contractual clauses or other measures compliant with applicable laws.

10. Children’s Privacy

Our services are not intended for children under the age of 18. We do not knowingly collect personal data from children. If we learn that we have collected personal information from a child without parental consent, we will delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or service offerings.

We will notify you of significant changes by posting the new policy on our website and updating the effective date.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

IncState
Email: legal@incstate.com